The Office & Administrative Specialist, Intermediate provides technical and administrative support to the Special Services Program Manager and Special Services Supervisors. The Office & Administrative Support Specialist, Intermediate will assist with the hiring process for Special Services; schedule meetings and take meeting minutes; type and edit documents into proper form. Responsibilities Include: • Providing administrative support which includes scheduling and preparing meetings, taking minutes and distributing meeting materials to appropriate staff • Assists in the hiring process for Special Services by sorting resumes, scheduling interviews and ensures appropriate document is completed and attained • Completes a variety of office support functions including scanning, indexing and verifying documents along with assisting with data requests, typing memos, letters and reports

_Customer Service skills sufficient to provide courteous and accurate information to client, staff and other stakeholders over the phone, in person and via email
_Data Entry Performance sufficient to create database records and update entries in a timely manner
_Database, Documents, and Records Management skills sufficient to locate, update, retrieve and maintain accurate information
_English Language skills sufficient to read and write correspondence to clients, staff, and other stakeholders with proper grammar and accurate spelling and punctuation; speak effectively with clients, staff, and other stakeholders
_Spreadsheets skills sufficient to develop and modify basic spreadsheets and to sort and extract data accurately and efficiently
_Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, data summaries, and meeting minutes
_Word Processing skills sufficient to develop, format, and modify a variety of correspondence, records, charts, reports and forms

Available upon request from the local Human Resources Office.

Those crossing Appointing Authorities may be required to successfully complete a physical assessment form, provide education documentation (high school diploma, GED, college transcript, or college degree) and provide documented proof of freedom from tuberculosis completed within the last year.